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CONSTITUTION Revised February 2007 Revised October 2008 PURPOSES The primary purpose of education in the Other purposes of our organization are:
ARTICLE ONE ..... NAME ARTICLE TWO ..... MEMBERSHIP Section 2. Active members who retire are eligible for Retired Membership status. They shall pay a fee to the Montana Association of Elementary and Middle School Principals/National Association of Elementary School Principals and shall have all the rights and privileges of Active Membership. Section 3. An Aspiring Principal Membership is open to those who have participated in the Aspiring Principal program or who are interested in elementary and middle school administration and are not otherwise eligible for membership. They shall pay a fee to the Montana Association of Elementary and Middle School Principals/National Association of Elementary School Principals. An Aspiring Principal member shall have no voting rights. Section 4. The Montana Association of Elementary and Middle School Principals is an affiliate of the School Administrators of Montana. Institutional members of School Administrators of Montana may attend all meetings and serve on Committees, but have no voting rights. ARTICLE THREE ..... OFFICERS/EXECUTIVE BOARD Section 1. The Officers of the Montana Association of Elementary and Middle School Principals shall be a President, 1st Vice President, 2nd Vice President and the Immediate Past President. The Officers, Regional Directors, Federal Relations Coordinator, State Representative, SAM Representatives, and Middle School Representative shall make up the Executive Board. The President shall appoint a Secretary-Treasurer and any members as representatives to the School Administrators of Montana Executive Board. Middle School Representative, one (1) statewide, shall be appointed by the MAEMSP President and serve a term of three (3) years. The term of office of the President, 1st Vice President, and 2nd Vice President shall begin on May 1 following election and shall extend for a period of one (1) year which shall end on April 30. The 2nd Vice President will ascend to 1st Vice President and 1st Vice President will ascend to President. The term of office of the State Representative shall begin on May 1 following election and shall extend for a period of three (3) years which shall end on April 30. The term of the SAM Representative will be a two-year position appointed by the MAEMSP President and on a rotation system with a new member being appointed each year. The present representative may be reappointed. The term of office of the Federal Relations Coordinator shall begin on May 1 following election and shall extend for a period of three (3) years which shall end on April 30. The term of the Middle School Representative shall begin on May 1 following the appointment by the MAEMSP President and extend for three (3) years, which shall end on April 30. Section 2. No elective Officer, may hold the same office for more than one (1) term until the lapse of one (1) year or more. Section 3. Regional Directors, one (1) from each of the Association’s Regions, shall be elected for a three (3) year term, such terms to expire on successive years. The term of office of Regional Director shall begin on May 1 following election and shall extend for a period of three (3) years which shall end on April 30. Section 4. The MAEMSP President will appoint two Ad Hoc members to serve on the Board of Directors, one from OPI and one retired. The Ad Hoc members shall have no voting rights. ARTICLE FOUR ..... ELECTIONS Section 1. The election of those elective members of the Executive Board shall take place immediately following the Section 2. Election ballots of those elective members of the Executive Board shall be posted electronically and a notice with a website-link for voting sent to all Active and Retired members within seven (7) days following the Montana Association of Elementary and Middle School Principals’ Annual State Convention. Election results are to be counted by the Election Committee within 14 days after the date they were posted by the Association office. Candidates will be notified immediately. Only those members from the Region for which a Regional Director is to be elected may vote on Regional Directors. Section 3. Only Active and Retired members of the Montana Association of Elementary and Middle School Principals are entitled to vote. Section 4. The President shall appoint a Nominating Committee for the office of 2nd Vice President, State Representative (when necessary) and Federal Relations Coordinator (when necessary) and they shall be notified of such at least three (3) months before the Montana Association of Elementary and Middle School Principals’ Annual State Convention; the Committee shall consist of three (3) members. The 2nd Vice President shall be a member and shall act as Chairperson. No two (2) members of the Committee shall be from the same school district. The Nomination Committee shall make every effort to nominate two (2) candidates for 2nd Vice President, State Representative and Federal Relations Coordinator in accordance with Article Three. Nominations from the floor at the Section 5. The President shall appoint a Nominating Committee for the Region from which Regional Directors are to be elected at least three (3) months prior to the Section 6. Vacancies - In the event a vacancy should occur among any of the Officers, Regional Directors, Federal Relations Coordinator or State Representative, the President will appoint a member of the Montana Association of Elementary and Middle School Principals to fill such vacancy until the term expires. If a vacancy occurs in the office of President, then the individual who holds the position of 1st Vice President will become President for the remainder of the term as well as their term. The individual who holds the position of the 2nd Vice President will become 1st Vice President for the remainder of the term as well as their term. The position of 2nd Vice President will be appointed by the President for the remainder of that term. Section 7. Tie Vote - In the event of a tie vote: 1. The Executive Director of the Montana Association of Elementary and Middle School Principals will prepare ballots for a special election between the tied candidates and will electronically post ballots to all eligible voters according to our bylaws. 2. The special election ballots shall be distributed at least fifteen days prior to the deadline date for counting ballots. 3. In case of a second tie which might occur in the special election, the tie shall be broken by a flip of a coin by the President of the Montana Association of Elementary and Middle School Principals. ARTICLE FIVE ..... DUTIES OF OFFICERS/EXECUTIVE BOARD Section 1. The President shall preside at all meetings of the Association and of the Executive Board, call meetings or conference phone calls of the Executive Board at his/her pleasure or upon written request of four (4) of its members, sign all orders on the treasury, and perform such other duties as may from time to time devolve upon him/her. He/She shall be an ex-officio member of all Standing Committees. Section 2. In the absence of the President, the 1st Vice President shall perform the duties of that office. Section 3. The State Representative shall be the liaison officer between the Montana Association of Elementary and Middle School Principals and the National Association of Elementary School Principals on membership and services. Section 4. The Federal Relations Coordinator shall be the liaison officer between the Montana Association of Elementary and Middle School Principals and the National Association of Elementary School Principals on legislative issues. Section 5. The Executive Board shall aid in planning meetings and provide a continuity of planning for the Montana Association of Elementary and Middle School Principals and advise the officers accordingly. Section 6. The Executive Director and/or Associate Director shall serve as the Secretary and Treasurer of the Association. He/she shall keep minutes of the Section 7. The Executive Board shall be the administrative body of the Association, subject to call of the President. Members shall supplement and assist the President in the conduct of his/her office. The President or the Executive Board shall prepare in advance a program for each meeting of the Association prior to the meeting. Section 8. The Executive Board shall maintain job descriptions to be used as guidelines for the Executive Board. ARTICLE SIX ..... DUES/BUDGET Section 2. The Executive Board shall prepare a budget which is to be presented to the Membership at the Montana Association of Elementary and Middle School Principals’ Annual State Conference Business Session. The budget must be approved by a majority of the members present.
Section 2. The proposed amendment shall be mailed to members of the Montana Association of Elementary and Middle School Principals by the Executive Director, at least two (2) weeks before the Montana Association of Elementary and Middle School Principals’ Annual State Conference. Section 3. Two-thirds (2/3) of the members present at the Montana Association of Elementary and Middle School Principals’ Annual State Conference Business session will be necessary to make the proposed amendment part of the Constitution. BYLAWS
Last Modified on April 28, 2006
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